Privacy Policy2018-05-23T18:29:54+00:00

Privacy Notice

This website is owned and operated by Livingston James Ltd.

For the purposes of the Data Protection Act 1998 and EU General Data Protection Regulation (GDPR), the data controller, in relation to data gathered via this website, is Livingston James Ltd.

This privacy notice informs you of what to expect in relation to personal information which is collected, handled and processed by Livingston James Ltd.

Livingston James Ltd of 218 St. Vincent Street, Glasgow, G2 5SG is a recruitment business which provides work-finding services to its clients and work-seekers.  For us to do this we must process personal data (including at times sensitive personal data) so that we can provide these services.  In doing this Livingston James Ltd acts as a Data Controller.

All personal data collected by Livingston James Ltd is stored within the UK.

Our full Data Protection Policy can be viewed here.
Our Cookie Policy can be viewed here.

What types of personal data to we collect?

For our Clients, the following are categories of data that we may process or create:

  • Personal data – Your name, job title, work address, work email, work telephone, work mobile, personal mobile
  • Feedback data – views and feedback from interactions between our candidates and clients

For our Candidates, the following are categories of data that we may process or create:

  • Personal data – Your name, age, gender, marital status, passport details, Visa details, National Insurance number, Bank name and account number, tax coding, photographs and previous employment earnings
  • Contact data –home address, work address, telephone numbers, email addresses and social media links
  • Career data (including current and former) – Job titles, Employers, Salary and Benefits package, dates of employment, experience, qualifications, skills and training
  • Background check data (where required by law and subject to express consent) – References, disciplinary issues, residency, credit checks, criminal records checks
  • Feedback data – views and feedback from interactions between our candidates and clients, views and feedback from interactions between us and you, views and feedback from attendance at testing sessions

Special categories of personal data

‘Special categories of personal data’ means information about your racial or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; health; sex life or sexual orientation; criminal convictions, offences or alleged offences; genetic data; or biometric data for the purpose of uniquely identifying you. We must have additional legal grounds for processing special categories of personal data.

We do not process Special Categories of data, except where:

  • It is required or permitted by law, for example to comply with diversity reporting obligations
  • It allows us to exercise or perform employment law rights or obligations
  • It protects the vital interests of you or another person
  • It prevents crime
  • We have obtained your prior explicit consent prior to processing

Where does your personal data come from?

Personal data may come from you directly through you contacting us or by providing us with a CV, or may be created by us.  Additionally, it can come from the following sources:

  • Social media platforms where the information is in the public domain
  • Internet Searches that access information that is in the public domain
  • Colleagues or former colleagues
  • Employers or former employers
  • Background check providers
  • Credit reference agencies
  • Former employers or other referees, whom you have given us permission to contact
  • Membership bodies
  • Test and Assessment centre providers
  • Interactions between candidates, clients and connected parties

Why we need to process your data, and the legal basis for doing so?

The legal bases that we will use are:

  • Contractual necessity – Where we need to do so to perform the employment contract, for example to pay you correctly.
  • Legal Obligation – Where there is a legal requirement for us to do so, for example to pass your details to our pension provider.
  • Legitimate Interest – Where it is necessary for our legitimate interest, and your rights and freedoms do not override ours
  • Express Consent – Where we process special categories of data or share your personal data with a client.

The purposes that we process your personal data and the legal basis include:

  • Recruitment activities, for example making a decision about your suitability for a job opportunity, including assessing your skills, qualifications and suitability for work – For our legitimate interest
  • Forwarding of your CV to a client for a career or job opportunity – Consent
  • Carrying our background and reference checks – For our legitimate interest and to comply with a legal obligation
  • Checking you are legally entitled to work in the country of the job vacancy – To comply with a legal obligation
  • To enable us to contact you – For our legitimate interest
  • Administer our contract with you and ensure compliance with the terms of the contract – To carry out a contract
  • Provide and process payments to you – To carry out a contract
  • Invoice your organisation for services carried out – To carry out a contract
  • Carry out business management and planning, including accounting and auditing – For our legitimate interest
  • To communicate opportunities to attend relevant networking events – For our legitimate interest
  • To receive relevant marketing communications or to be informed about career opportunities that may interest you – For our legitimate interest

Who has access to your personal data?

We may disclose personal data with our clients and candidates for the purposes noted in this notice.

In addition, we may disclose this data to:

  • legal and regulatory authorities, upon request, or for the purposes of reporting any actual or suspected breach of applicable law or regulation;
  • outside professional advisors and third-parties (such as our bank, accountants, auditors, or lawyers), subject to binding contractual obligations of confidentiality;
  • third party Processors (such as pre-employment screening providers), located anywhere in the world;
  • any relevant party, law enforcement agency or court, to the extent necessary for the establishment, exercise or defence of legal rights;
  • any relevant party for the purposes of prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including safeguarding against and the prevention of threats to public security;
  • any relevant third-party acquirer(s), in the event that we sell or transfer all or any relevant portion of our business or assets (including in the event of a reorganization, dissolution or liquidation); an

Livingston James Group business is international in nature, and personal data may be transferred to countries both within and outside the European Economic Area where Livingston James Group does business in order to provide work-finding services.

Cookies

Cookies are short text files, saved within a user’s browser, that contain data relating to a user’s ‘session’ (visit) and their interactions and usage of the website.

This website uses cookies for a variety of purposes including essential functional aspects of the site. Non-essential cookies are also used, where consent has been granted, to store tracking IDs which enable us to analyse user behaviour via third party analytics services and to remarket our content via third party networks and social media platforms.

What Cookies Are In Use?

Essential Site Functionality
A number of key site elements require the use of cookies in order to function. No personal information is stored, saved or collected within these cookies.

Google Analytics
User navigation paths are tracked to better understand how the site is used and how users best gain information from it. This service is provided by Google Analytics. Google Analytics will save cookies within your browser in order to track and monitor your engagement and usage of the website.

How can I remove or block cookies?

You can use your web browser to delete and block cookies. You can find information on changing the cookie settings within your browser by using the links below. Please note we are not responsible for the content on external websites.

Internet Explorer cookies information
Chrome cookies information
Firefox cookies information
Safari cookies information
Opera cookies information

External Links

Although this website only looks to include quality, safe and relevant external links, users should always adopt a policy of caution before clicking on external web links listed on a website.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or any distress caused by visiting any external links noted within this site.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are subject to the privacy policies held by each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account. Any such tracking is subject to that website’s own privacy policy.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it, including to satisfy any legal, accounting or reporting requirements.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

Your Rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Should you wish to submit a freedom of information request or a request to be forgotten, please email [email protected] where your request will be dealt with.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Steve Beck, Livingston James, 218 St. Vincent Street, Glasgow, G2 5SG.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.